13.4 Is the Production Support (Application Maintenance) function well defined? Planning 3. 7.7.7 Is adequate allowance made for regression testing? b. A project manager can hire an expert to review technical plans or cost estimates on a project in order to increase confidence in that plan. 1.5 Have the scope, objectives, costs, benefits and impacts been communicated to all involved and/or impacted stakeholders and work groups? 2021. Review of Effectiveness and Efficiency of Defense Environmental Cleanup Activities of the Department of Energy's Office of Environmental Management… Project performance (achievements & milestones) 2.3.2 Are internal project status meetings held at reasonable intervals? c. Adaptive maintenance. c. Formal training not related to the project? The full documents is available to download, just keep reading and download if you like. 6.4 Does the SLA define: 7.5.4 Do the design specification documents reference: e. Risk Management Plan The following provides a detailed checklist to assist in reviewing the health of a project at pre and post implementation stage. 2.2.9 Are changes in deliverable commitments agreed to by all affected groups & individuals? 9.10 Is the DBMS cost effective against expectations as defined in the Business Case? 4.2.1 Is there a formal set of procedures supporting Issues Management? 1.8 Are funding and staffing resource estimates sufficiently detailed and documented for use in planning and tracking the project? Initiating 2. 9.6 Has a set of data naming conventions and/or standards been established? e. Reporting? You might think of project management as a relatively new discipline, but actually humans have been managing projects since before the Great Wall of China, before the Roman aqueducts, before the pyramids of Giza, and likely before that. 9.9 Has the DBMS been optimized to support any of the following: The work plan(s)? 2.2.12 Have procedures for identifying variances from estimates & adjusting the detailed work program been established? With a help of this checklist you will not miss any essential elements to be assessed and accepted. 1.2 Are the key elements of a Project Plan present? 10.2 Is the software environment consistent with SOE? e. Time Line? f. Operations? 2.2.3 Are individual tasks of reasonable duration (8–40 hrs)? To ensure the project management process runs smoothly, it’s important for project managers to possess a varied set of skills and expertise. The objectives of the Agreement? b. 2.2.17 Is an industry recognized mechanized support tool(s) being used for project scheduling & tracking? 2.5.4 Have all unresolved risks been documented? Ranged estimates? 7.7.1 Which of the following test phases are covered by the methodology: 2.3.1 Is project status reviewed with senior management at appropriate intervals? 9.18 Is the DBMS regarded as ‘State-of-the-Art’? The project brief acts as the 'contract' between project management team and corporate management. a. updating the analysis tool if a change is made at the design level)? d. Modular decomposition diagrams? The first of our project management steps is to settle on the idea of a project; to scratch out the concept and agree that it will be taken further than the drawing board. g. Software Configuration Management. The Importance of Project Acceptance Letter The formal acceptance document captures the concurrence of the … 5.13 Are the people assigned to the project sufficiently qualified? 1.4 Is a Stakeholder Management plan in place? Both conditions must be met to achieve quality. 8.6 Are application interfaces designed in such a way as to facilitate maintenance and change? e. Testing Standards & Methodology b. e. The basis for costs and charges? Do we have statements delineating what each stakeholder has agreed to do? 13.3 Do formal & documented procedures exist for: endstream endobj 304 0 obj <>/Metadata 80 0 R/Names 334 0 R/OutputIntents 301 0 R/PageLayout/OneColumn/Pages 298 0 R/StructTreeRoot 123 0 R/Type/Catalog/ViewerPreferences<>>> endobj 305 0 obj <>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 306 0 obj <>stream PROJECT REVIEW AND ACCEPTANCE PROCESS 1.1 INTRODUCTION 1.1.1 This technical manual has been prepared as a guide for the design and construction of water, waste - water, and reclaimed water system extensions to Hillsborough County (County) utilities. 4.3.2 Is it standard practice to formally commit stakeholders to the project via agreements? g. Environment? g. Critical Success Criteria (if we meet these, we’ve met our goals? 7.1.3 Is the selected method appropriate for the Application, Technical and Data Architectures? f. Constraints? The objective of this document is to communicate the scope, organization, and implementation detail of the QA Project Review Process (Review Process) to the QA Project Review team members, QA Project Review Leader (PRLs) and the QA Analyst (Analyst). 9.16 If an alternative DBMS is being considered, is there a proven conversion path? 7.5.3 Are the requirements and design methods suitable for the type of application & environment? An important PMO function is the review of project risks using a consistent structured process. 7.7.3 Do detailed test plans/cases exist? 13.1 Do adequate operations procedures exist? 1.13 Have project management standards and procedures been established and documented? Purpose / scope? 2.4.3 Are actuals compared against estimates to analyze and correct variances? You’ll have an idea, do a little research to see how it would be completed, then pitch it to the relevant powers for examination and approval.This stage will change a lot depending on the idea which is being developed. Describe. h. The form of the final report? c. Open issues Imagine that you run your own IT company and you're working with a software company that wants to upgrade their technology and equipment. c. Risk rating? a. Identified improvements to the PMM process, benefits realisation or project outputs are captured in a lesson learned log for future projects. Delivered within Time and Budget tolerances 2. Fast forward a couple thousand years, and the more standardi… 13.6 Are Service Level Agreements in place between the Support Functions and the user departments? Health and Safety adherence 5. 3.1 Does the project have a ‘Quality Culture’? e. Action items Project tracking plan & methodology b. Glossary of terms? Project management is the application of processes, methods, skills, knowledge and experience to achieve specific project objectives according to the project acceptance criteria within agreed parameters.Project management has final deliverables that are constrained to a finite timescale and budget. On the job training? 7.6.2 Is there a clearly documented relationship between logical (conceptual) design and technical design? 2.2.18 Is it possible to track all classes of project work (e.g. 2.2.6 Have activity relationships and interdependencies within tasks been adequately identified? 7.7.9 Will the following components of systems testing be carried out: c. Prioritization? 1.3 Have all stakeholders been identified? The Project Acceptance Review is a formal review between the project team and a customer representative. h. Security? 9.8 Is the data dictionary fully integrated with the development method? 2.5.5 Have all unimplemented risk strategies been escalated to an issues log? 9.5 Is an industry recognized mechanized tool being used to support the data modelling area? 3.3.6 Are adequate resources provided for the SQA function? 3.3.3Does the SQA process provide objective verification of adherence to applicable standards, procedures & requirements? It describes the project's objectives and scope, the desired outcomes and what is to be excluded from the project. 12.5 Do the networks represent ‘State-of-the Art’? a. 3.3.4 Are all key components of an SQA plan present? Can you compare work done to the baseline? Every project has a start and end; it’s born, matures and then “dies” when the project lifecycle is complete. 10.11 Does or will the application software support extensibility appropriate for current and future business needs? It incorporates the business case but also states the end users expectations and the acceptance criteria i.e. Corporate Commercial Project Review Procedure, Document Control Procedure for Manual & Electronic Document Management System, Project Management Procedure for Surveillance of Subcontractors’ Operations, Project Management Procedure for Contract Review Process, Workplace House Keeping Method for Site Contamination Control, Piping Insulation and Jacketing Method Statement, Site Preparation and Mobilization Method Statement, Method Statement for Piling Works at Construction Project, Construction Method of Statement for Installation of Above Ground Drainage System, Concrete Pouring Method Statement for Construction Work using Ready Mix Concrete, Construction Project Site Field Testing Procedures, Construction Project Documentation Procedure, Design of Temporary Works for Completing Permanent Works on Projects, Testing and Commissioning Method Statements, Commercial & Finance Management Procedures. "National Academies of Sciences, Engineering, and Medicine. It does, however, include the procedures with various tools that can be used for the management of projects . b. It’s how projects happen; how the phases of a project conduct a team from brief through to delivery. i. c. Software Quality Assurance (SQA). 1.11 Is current scope of the project substantially different than that originally defined in the approved project plan? 7.5.2 Are specifications clearly traceable from physical design to logical requirements? 8.3 Is the application being implemented using client / server architecture? scheduled, un-scheduled, defect repair, etc.)? An IT project is defined as an endeavor undertaken by or on behalf of the university … 10.4 Is the mixture of technologies proven, stable and easily supportable? Download Project Audit and Review Checklist in doc format, Project Forecasting Procedure For Cost Revenue Risk & Opportunities. Formal training related to the project? 10.12 Is there a clear upgrade path to future Phases of the application software? 12.1 Has the cost effectiveness of the networks been measured & compared against estimates in the Business Case? Project Acceptance Management is introduced to the project through the implementation of four key processes: The completion of project deliverables. a. There are alternative methods to those detailed in this document but the Deliverables Acceptance Procedure Page 1 Proc-Deliverables_Acceptance Revised 7/23/16 OVERVIEW Purpose The purpose of this procedure is to describe the steps necessary to provide the project deliverables to the customer and receive acceptance of the deliverables. Use this process and checklist to objectively rate and then manage 17 categories of project risk. 5.5 Is there a project organization chart showing the reporting relationships and responsibilities for each position? 5.19 Is the Production Support function adequately resourced? 2.2.11 Are measurements and feedback mechanisms incorporated in tracking work effort & refining work estimating techniques? 12.8 Do Service Level Agreements exist for Network Support? 7.6.5 Are there procedures to govern unit test cases, conditions, expected results, logs & sign-offs? endstream endobj startxref e. Usability? 2.4.6 Do the estimating techniques include any of the following features: 2.4.7 Are project team members involved in detailed estimating and scheduling? 8.5 Are there limitations to business operation flexibility due to the chosen Application Architecture? %%EOF g. Data Naming Conventions 9.11 Is the DBMS portable across target platforms? 7.7.8 Is adequate allowance made for defect repair both before and after implementation? 3.5 Do project teams & team members report on status / activities / progress? a. 5.16 Do the project team have a good understanding of the existing and/or proposed hardware / software environments? Copyright 2021 — Project Management 123. weekly, bi-weekly, monthly, etc.? a. From Murphy's Law of “If anything can go wrong, it will,” to the more obscure Parkinson's Law: “Work expands to fill the time available,” project management is subject to a variety of laws. h��V[o�6�+|l�P�^�en�i� ���d9�ծ��;����d�60E��x�����!$a�A�zM���Œ��N�����X 8.4 Is business process re-engineering being undertaken in parallel with and/or as part of this project? 7.6.4 Are program control procedures in place? b. 1.7 Has a project Communications Plan been developed? f. Risk Analysis? c. Change Management plan & tracking 2.4.5 Is the PPO estimating methodology being used and followed? Definition. 11.6 Do the platforms represent ‘State-of-the Art’? Deliverables acceptance management is a complicated and highly important process that determines success of a project in terms of deliverables produced. 4.3.1 Is there a formal set of procedures supporting Stakeholder Management? 13.9 Is there an improvement program in place? 4.3.3 Does a comprehensive set of Stakeholder Agreements exist? These are defined asthe qualitative or quantitative criteria by which the success of a project is judged. 5.7 Does the detailed work plan match the complexity of tasks with the capabilities of personnel? a. 5.15 Is a senior systems department representative allocated to each user department to provide liaison and support? b. 2.4.8 Are stakeholders aware and supportive of the principles and practices of modern software estimation? Overall status 332 0 obj <>/Filter/FlateDecode/ID[<2A5D8AFE9752EF44AC88581D1AFAE3DE>]/Index[303 48]/Info 302 0 R/Length 131/Prev 387772/Root 304 0 R/Size 351/Type/XRef/W[1 3 1]>>stream 6.6 Has the provision been made for training staff, including: b. Published materials? 5.20 Is there a production support plan, with a plan for transition from development to production? b. Preventative maintenance Project Management Process Created on 2/9/2017 3:39 PM 2 of 87 Created by Dave Larsen Description Overview This primer for a Project Management Process provides an integrated framework for project organization, planning and control which is designed to: 10.13 Is the software regarded as ‘State-of-the-Art’? 2.5.2 Is there a process in place to monitor project risks? The specifications, standards, drawings and other information included herein are intended as b. 10.8 Is the application software portable across target platforms? Rather, you can bet there were plans, schedules, teams, budgets and everything we’d recognize today as project management. 5.12 Are enough systems & user personnel assigned to the project? 1.6 b) Have all necessary approvals been obtained? 13.7 Is production problem resolution supported by: 3.3.2 Does the plan address key project elements? 1.9 Does a documented project organizational policy & plan (i.e. Deliverable has passed quality processes and is ready to Assigning high-risk management activities to highly qualified project personnel is another risk reduction method. As the owner of the company, it's your duty to make sure that your client, the software company, accepts what you have produced for them as satisfactory work. a. e. Contingency? 2.5.3 Has provision been made to reassess project risks at various project stages? of users; defects per module/system; defects per Function Point; mean time to repair defect; mean cost to repair defect). 2.2.16 Is PERT / Critical Path or equivalent methodology being used? b. 13.10 Are Help-desk functions well-defined, efficient and adequately resourced? 3.7.6 Is the Testing Coordination function separate from the development staff? d. Risks Project Planning? d. Outside experts? 8.7 Does the Application Architecture support information needs at all levels of user operations (Strategic / Tactical / Operational)? d. Tracking? f. Cost & time performance against plan a. c. Cost / Benefit Analysis? Are communication lines working? Pre-Conditions Implementing has begun. Determine the suitability of the policies and the objectives The purpose and final outcome of the management review should be continual improvement of the QMS 2.2.1 Has a structured approach been used to break work effort into manageable components? 350 0 obj <>stream 10.3 Is the development language platform-independent? Project Definition & Scope? b. d. Methodology 6.7 Are users adequately trained and are all training requirements filled? 12.7 Are all components of the networks in accordance with the SOE? 9.1 Is the project operating under a formal set of data architecture standards? c. Personnel with expertise? 5.11 Are the appropriate IT resources adequate to meet planned commitments? The project sponsor is responsible for determining what will satisfy the business, and commissioning the proper project to create it. Volume? This directive supersedes all project review-related documentation within the National Project Management System (NPMS) before May 15, 2012. d. Vendor training? 1.14 Is there a Steering Committee in place? 2.4.4 Are software metrics formally captured, analyzed and used as a basis for other project estimates? d. Staffing Requirements? 9.3 Has a fully attributed data model been developed for the application? Project Planning 1.1 Does the project have a formal Project … 5.8 Has allowance been made for vacations, holidays, training (learning time for each team member), staff promotions & staff turnovers? 10.10 Is there (or has there been) significant interruptions to development or support activities due to application software behavior? 12.2 Is there adequate project-based technical support? Formal Project Acceptance Requires a Signature by the Project Sponsor or Customer. 4.1.1 Is there a formal set of procedures (for status reporting, contract negotiation & review, time/invoice reconciliation, etc.) Project status reporting structure & process 4.2.3 Are issues raised, assessed, actioned, and resolved in a timely and efficient manner? c. The business areas to be supported? It does not cover how to ’ project ‘perform management. c. Stress? Communications? a. Perfective maintenance 5.2 Does the project team have the skills necessary to successfully complete current project(s) and support the application? 12.6 Do the networks support business needs in terms of bandwidth? 6.2 Are the people assigned to the project sufficiently qualified? b. Before a project can be closed out the Project Manager needs formal acceptance of the project by the Project Sponsor or Customer. 7.6.3 Is design and code re-use supported? 11.1 Has the cost effectiveness of the platforms been measured & compared against estimates in the Business Case? 11.9 Do Service Level Agreements exist for Platform (Hardware) Support? At this review, the customer verifies that the product and supporting documentation delivered by the project meets the requirements and objectives as set out in the Software Development Plan. 9.15 Is there a clear upgrade path to future Phases of the DBMS? decisions regarding communication, management processes, execution and overall project control. Improved productivity From the point of view of the Project Managers, success … This paper looks at 10 of the most important principles of project management, from both inside and outside the field, to glean lessons for most projects. b. 1.12 Has the approach and development strategy of the project been defined, documented and accepted by the appropriate stakeholders? 5.10 Has appropriate allowance been made for the effect of the learning curve on all personnel joining the project who do not have the required prior industry, functional & technical expertise? 8.1 Are object-based design and layered architecture principles being employed? What are they? 3.7.5 Is the SCM function adequately staffed? The full documents is available to download, just keep reading and download if you like. 1.15 Is the Steering Committee active in project oversight? Delivered to Specifications 3. 2.2.13 Is project work proceeding in accordance with the original project schedule? 13.8 Are Maintenance Metrics defined and in place? c. Requirements specifications? The intent was to provide transparent, auditable procedures that provide best value. 5.17 Are project leaders committed to this project full time? 13.5 Are any of the following types of maintenance carried out on a planned basis: 9.2 Does a formal data architecture and model exist for the application? 2.4.2 Are current project time & resource estimates reasonable based on the current project stage? The Project Management Framework Procedure defines the processes that are performed throughout the life of a Project to ensure the Project Management Policy is adhered to. Accurate time & cost estimating? 3.4 Is there a set of procedures defining the scope, procedures and deliverables defining Quality Control? The ultimate purpose of the Project Management Plan is to clearly define the roles, responsibilities, procedures and processes that will result in the major project being managed such that it is completed: • On-time, • Within budget, This is accomplished through an acceptance plan, which is an 5.6 Has a proper project work location been established that will allow the team to work together with user personnel? Customer Satisfaction rating achieved 4. Project Management Manual (Project Management Process) 2 It is also worth noting that this is a ‘best practice’ document and is based upon the Treasury Procurement Guidelines. 6.1 Flow chart for project management 6.3 Development of research proposal 6.4 Project initiation 6.5 Project planning CI & TM/TC plan project management processes & procedures 6.6 Project execution 6.7 Monitoring and control 6.5.1 Establishment of the project management structure 6.5.2 Identification of products, to include: Project documentation Project Objectives? 3.2 Is there a Project Quality Plan covering all Policies, Guidelines and Procedures? a. OLTP? The PMI(Project Management Institute) have defined these five process groups which come together to form the project management lifecycle The PMBOK project phases are: 1. d. Quality Assurance overheads? Can you see the critical path on the plan? 5.1 Are all resource assumptions documented? g. Quality metrics 9.7 Is an active data dictionary in place? 5.14 Are project managers participating in the project adequately to know its true status first hand? 2.2.15 Is there general agreement & acceptance of the current status and progress of the project? This Project Acceptance Checklist is created to support all project managers who are in charge to make certain that their projects satisfy specific criteria for acceptance of their results. This deliverable template works well as is and can be tailored over time to make it your own. 3.3.5 Are the results of SQA reviews provided to affected groups & individuals? the In this section, you need to mention relevant government policy, legislation, and rules which can easily affect how records for the project must be kept. However, even if a project completes on time, on budget and produces exactly what was requested (i.e., adheres to requirements), it will still be considered a failure if the business customer do… Decision Support / EIS? A formal deliverable review by committee is a necessary evil of a software project. Successful PMs demonstrate a high level of organization and attention to detail, understanding of big-picture business goals, risk-management ability, resourcefulness, excellent communication skills, and great leadership. 2.2.10 Is the organization structure for both tracking & controlling project activities work products & costs (effort, schedule & budget) well defined and assigned to a specific individual? In this section, you need to explain what review and acceptance procedures will apply to the management of the project business plan and other core documents. The major goal of managing deliverables is to ensure compliance with the requirements and expectations set by the customer and documented by deliverables acceptance criteria. 11.4 Do the platforms meet reliability requirements? Inquiries & Decision Support a. OLTP System Testing? Project Management Software - ProjectManager.com - Improving … d. The systems / applications to be supported? 2.4.2 Record keeping. 7.1.2 If more than one method has been implemented, does a documented process exist for effective integration between / among methods? 3.7.2 Has an industry recognized SCM software version management & control tool been implemented? Guidelines for conducting deliverable review sessions must be established and followed. The project management life cycle is really just a highfalutin way of describing the life of a project. Sensitivity analysis? f. The extent of user participation? For example, Success Criteria may be: 1. User (security) maintenance? 3.7.4 Has an automated Change Management tool been implemented? 2.1 Have the key elements of a coherent project management strategy been established? Experts who run a high-risk business can often anticipate problems and find solution. Every project manager must take care of doing a series of tasks for reviewing and accepting project deliverables. d. Recovery? 8.2 Does the application conform to recognized industry architecture standards? 0 7.3 Are structured requirements & design reviews and/or walkthroughs in use? 7.5.1 Are requirements & design standards in place? 1.10 Have adequate resources been provided by management to ensure project success? 12.4 Do the networks meet reliability requirements? 3.7.1 Has SCM been implemented for this project? 7.6.6 Do adequate development and test environments exist? Quality is defined as fitness for use and adherence to requirements. Executing 4… c. Integration Testing? 6.3 Is there a formal Service Level Agreement (SLA) with the appropriate client departments? 10.7 Is the application software cost effective against expectations as defined in the Business Case? 5.18 Are project team members committed full-time? Check your deliverable review procedures against this list to make sure your 8.8.1 Are there design limitations which are impacting service delivery and/or performance? a. SQA Plan h. Client involvement. a. 7.2.2 Does the CASE ‘integration strategy’ include a process for reverse integration (i.e. b. Project Management Office February 2009 Title: PMO-1.10 Surveillance Plan ... Project Management Office (PMO) procedures have been developed and will be used for the ... of the post acceptance review will be determined based on the current phase of the project. 9.4 Has the data model been integrated with the other user and system views of the data? 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